A Construction Company in Bali s looking for a talented and enthusiastic Administrative Assistant (Full-time, Remote)
Responsibilities:
- Analyze complex US Government RFP/RFQ solicitation documents (often 100+ pages) and accurately extract all submission requirements including deadlines, formats, mandatory forms, certifications and instructions
- Create, maintain, and manage Compliance Matrices to ensure every solicitation requirement, question and clause is fully addressed with zero omissions
- Support end-to-end proposal compliance management, identifying risks, gaps and non-compliance issues early in the process
- Perform professional document control and formatting for proposal submissions using Microsoft Word and PDF including styles, headers, section numbering, page limits, tables and layout to meet US Government standards
- Assist in proposal research, drafting and summarization using AI tools (e.g., ChatGPT, Gemini, Perplexity), while independently reviewing and validating accuracy, tone and compliance
- Conduct detailed quality assurance reviews, ensuring grammatical accuracy, clarity, consistency and strict adherence to solicitation instructions
- Manage multiple high-pressure deadlines simultaneously and ensure timely, error-free submission of proposals
Requirements:
- Indonesian citizen
- Proven working experience as an Administrative Assistant or in a similar role
- Excellent written and verbal communication in English
- Ability to identify grammar, clarity and tone issues in technical and professional documents
- Strong preference for candidates with experience supporting international tenders or proposals
- Advanced proficiency in Microsoft Word, especially document formatting and styles
- Comfortable working with AI tools to enhance productivity and research
- Highly organized, detail-oriented and process-driven
A Construction Company in Bali s looking for a talented and enthusiastic Administrative Assistant (Full-time, Remote)
Responsibilities:
- Analyze complex US Government RFP/RFQ solicitation documents (often 100+ pages) and accurately extract all submission requirements including deadlines, formats, mandatory forms, certifications and instructions
- Create, maintain, and manage Compliance Matrices to ensure every solicitation requirement, question and clause is fully addressed with zero omissions
- Support end-to-end proposal compliance management, identifying risks, gaps and non-compliance issues early in the process
- Perform professional document control and formatting for proposal submissions using Microsoft Word and PDF including styles, headers, section numbering, page limits, tables and layout to meet US Government standards
- Assist in proposal research, drafting and summarization using AI tools (e.g., ChatGPT, Gemini, Perplexity), while independently reviewing and validating accuracy, tone and compliance
- Conduct detailed quality assurance reviews, ensuring grammatical accuracy, clarity, consistency and strict adherence to solicitation instructions
- Manage multiple high-pressure deadlines simultaneously and ensure timely, error-free submission of proposals
Requirements:
- Indonesian citizen
- Proven working experience as an Administrative Assistant or in a similar role
- Excellent written and verbal communication in English
- Ability to identify grammar, clarity and tone issues in technical and professional documents
- Strong preference for candidates with experience supporting international tenders or proposals
- Advanced proficiency in Microsoft Word, especially document formatting and styles
- Comfortable working with AI tools to enhance productivity and research
- Highly organized, detail-oriented and process-driven